Our company can provide credit cards to employees that can be used for business expenses. These cards allow us to track and process our expenses, prevent fraud and make payments more efficiently. We want to ensure that employees who have corporate credit cards use them properly and know their limitations and responsibilities. We expect you to follow the company`s credit card policy and employee agreement, and we may have to take action in the event of an infringement. For example: If you have a corporate credit card, we expect you: companies use credit cards to manage small and medium-sized expenses related to business maintenance and development. Due to the financial impact and risks associated with business credit cards, [company name] has established this policy to clearly define protocols, restrictions and terms of use. This clause is illustratable and other reporting options may be inserted depending on the circumstances. For example, notifications and cards can be returned to the CFO. A lawyer can assess the possibilities and offer legal assistance. While your credit card policy may seem clear, it`s best to have your company`s lawyer check it before using it. Some states may have different requirements for this type of policy – for example, some states should not allow you to deduct future wages in an amount that takes a worker`s salary below the minimum wage. Some states may have only different requirements for signature blocks.

In both cases, since this policy is designed to protect your business, you want to make sure that it complies with your state`s laws before using it. 2. The card is reserved for commercial purchases. The card should not be used for personal or other purposes. Some companies allow some employees to use the corporate credit card for personal transactions. A lawyer can help you consider policies, procedures and procedures to regulate the use and security of the card and reimbursement of fees. To ensure that all your bases are covered, your corporate credit card policy must include an assignment statement, domain, section on terms of use, restrictions and exceptions, and define the disciplinary process. Do you want to write a credit card policy for your business? Here are some tips for getting it right, as well as a model and an example of a fully customizable corporate credit card policy.

7. Cardholders are responsible for reconciling their monthly statement and correcting any discrepancies by first going to the supplier, then the bank and finally the business office. If an employee is challenging a charge on the company`s credit card while in his possession, the matter must be brought immediately to management`s attention. All disputed transactions must be settled by the supplier, the financial department and the bank. The cardholder is responsible for obtaining and depositing all proof of payment with the financial department. You can use a business card to pay only for work-related expenses. This includes: once an employee`s credit card application has been approved by the CFO and/or Executive Director, he or she must sign and comply with a staff credit card contract. In this agreement, the employee will sign that he/she recognizes that the company`s credit card belongs [company name] and management has the right to review the fees with or without reason.